Davis Wright Tremaine LLP hiring Legal Secretary - Litigation in Los Angeles, CA | LinkedIn (2024)

DescriptionThis is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Legal Secretary - Litigation to join our team in our Los Angeles office.

We offer a hybrid work engagement with two days of remote work, and three days in-office.

This position provides a comprehensive range of secretarial support to attorneys including typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents on opposing counsel, telephone communications with clients and business contacts, inputting attorney time, paper and electronic file maintenance, calendar and contacts maintenance, coordinating travel arrangements, preparing reimbursem*nt forms and other tasks as assigned.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a Typical Day You Will

• Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines; some pleading drafting; conversion of both paper and electronic files to pdf format;
• Responsible for saving incoming client documents, pleadings, discovery, etc.; download ECF notices and client documents; save all to NetDocs using our Naming Convention
• Heavy court filings including service of pleadings on opposing and associated counsel, at state, federal, and appellate level and in many different venues; knowledge of electronic filing procedures for the various venues, including state, federal, appellate and arbitration forums
• Run conflicts and open new client and new matter files
• Maintain attorney and client files, both paper and electronic formats
• Maintain email and case management system electronic files
• Organize and maintain binders for trial, working papers, and business development purposes
• Schedule remote hearing and deposition appearances, in-person depositions, appointments, meetings; maintain calendars; make travel arrangements; set up conference calls
• Open and route mail and email, attaching files and documents; save to case management system
• Track litigation deadlines, provide deadlines to docketing and confirm deadlines are docketed correctly
• Answer, screen and respond to phone calls
• Enter attorney time into time-keeping program
• Maintain and track CLE records for attorneys
• Prepare and submit expense/reimbursem*nt reports and vendor invoices; check requests
• Process and edit prebills
• Assist fellow secretaries and additional attorneys as needed

DWT PROGRAMS AND CASE MANAGEMENT SYSTEM

• NetDocuments case management system
• Aderant billing program
• Expert Imaging to pull copies of client invoices
• Intapp timekeeping
• Kofax Power PDF for portable documents
• NBI for new matters and conflict checks
• PsShip for Federal Express/UPS shipping
• Chrome River for expenses, invoices, check requests
• UltiPro for staff timekeeping
• DWT Learning for tip sheets, training videos, self training opportunities
• Foundation for firm personnel and client information
• Teams and Zoom for audio and vide conferencing

Join us if you have:

• 5+ years’ experience as a litigation secretary
• Strong skills in word processing and computer use: ability to type 85 wpm with high accuracy; proficiency in MS Office Products (Word, Outlook, Excel) and Power PDF/Adobe Acrobat required; some knowledge of PowerPoint, time keeping programs, NetDocs preferred; ability to perform internet research
• Demonstrated experience filing documents with State and Federal Courts, including electronic filing. Ability to read and understand court rules, including rules for courts you have not worked with before, and to ensure compliance with assigned judge’s Individual Rules and Practices
• Demonstrated experience with 9 th Circuit and California Appellate Courts, preferred
• High attention to detail and sensitivity to confidential and sensitive materials
• High level of energy
• Very fast paced desk and attorneys; ability to prioritize on a constant and high-level basis and to handle multiple demands from multiple people
• Ability and willingness to learn new programs and program updates
• Excellent transcription, grammar, proofreading and organizational skills
• Strong communication skills, both verbal and written, with all levels of a professional services organization, including interpersonal skills.
• Ability to work in a team-oriented, service focused environment and to handle stressful situations in a calm, composed manner
• Ability to communicate by telephone in a professional, courteous manner with clients, firm members, and other business contacts
• Ability to understand and follow work instructions with minimal supervision
• Ability to follow client confidentiality guidelines
• Ability to read and write in English
• High School Diploma or GED

Who We AreDavis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What’s in it For You?DWT offers competitive compensation in addition to ample benefits including but not limited to:

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursem*nt
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.

California The annualized salary range for this position in Los Angeles is $77,000 to $111,000 ($39.49-$56.92 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available.

Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine - central to who we are and what we do. Our vision is to foster a culture where all talented individuals - including those who are from traditionally underrepresented communities in the legal profession - can have, and can see, a path to success. We embed DEI throughout our law firm with our four-pillar framework: Community, Growth, Education, and Engagement. We invite you to learn more about our commitment to DEI at https://www.dwt.com/about/diversity-equity-and-inclusion .

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email humanresources_confidential@dwt.com .