Position Title : Associate Movement Operations Officer
Organization: International organization for Migration (IOM)
Duty Station : Niamey, Niger
Classification : Professional Staff, Grade P1
Type of Appointment : Fixed term, one year with possibility ofextension
Estimated Start Date :As soon as possible
Closing Date : 13 August2023
Established in 1951,IOM is a Related Organization of the United Nations, and as the leading UNagency in the field of migration, works closely with governmental,intergovernmental and non-governmental partners. IOM is dedicated to promoting humaneand orderly migration for the benefit of all. It does so by providing services andadvice to governments and migrants.
IOM is committed to a diverse and inclusive workenvironment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tiercandidates, particularly qualified female candidates as well as applicationsfrom the non-represented member countries of IOM. For all IOM vacancies,applications from qualified and eligible first-tier candidates are considered beforethose of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are consideredfirst-tier candidates:
1.Internal candidates
2.Candidates from thefollowing non-represented member states: Antiguaand Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); CookIslands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati;Lao People's Democratic Republic (the); Madagascar; Marshall Islands; Micronesia(Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; SaintLucia; Seychelles; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan;Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-representedmember states.
The International Organization for Migration (IOM) is committedto the principle that humane and orderly migration benefits migrants andsociety. As the leading international organization for migration, IOM acts withits partners in the international community to: assist in meeting the growingoperational challenges of migration management; advance understanding ofmigration issues; encourage social and economic development through migration,and; uphold the human dignity and well-being of migrants.
Under the direct supervision of the Movement Operation Officer,the Associate Movement Operations Officer will be responsible for apply basictheoretical knowledge and administrative skills in supporting the execution andcoordination of the resettlement operations and work plans for OperationsAssistants in Movement for timely departures of refugees and migrants to their destinationsin compliance with the required procedures.
Core Functions / Responsibilities:
1.Provide technical andadministrative assistance for the timely delivery, coordination, and implementationof all operations activities in Niger.
2.Liaise with relevant counterpartsin destination countries, embassies, the United Nations High Commissioner forRefugees (UNHCR), and other local authorities on issues related to refugee processingand movement operations in Niger.
3.Closely coordinate movementsrelated to selection mission processing, interviews, visa processing, fullpre-departure activities, and pre-departure orientation where required.Generate movement statistical and narrative reports and submit to thesupervisor at the end of each activity.
4.Review and recommend the endorsem*ntof bills and invoices from transport contractors, and other services providers priorto payment.
5.Draft Terms of Reference TORs,participate in the recruitment of national Operations assistant staff andparticipate in annual staff performance reviews in close coordination with supervisors.
6.Investigate designated Operationbusiness components and recommend improvements.
7.Attend Movement Operations meetingsas requested and draft updates for the supervisor.
8.Monitor coordination ofmovements from camps, with the airport, transit center, medical, and otherpartners as needed and check if compliance and requirements are met. Follow-upfor timely assignment of medical and operations escorts to preflight. Control recordkeeping of pro-flight files, and timely closure of files.
9.Strictly comply with IOM DataSecurity and Privacy guidelines.
10.Track and follow up on the timelypreparation and signature of loan fund forms (Transportation Warrants, PromissoryNotes) as applicable in the Unit.
11.Perform such other duties asmay be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Law, Project Management or Travel, Transportand Logistics or a related field from an accredited academic institution of relevantprofessional experience; or
• University degree in the above fields with two years of relevantprofessional experience.
Experience
• At least two years of work experience at the Airline or travelagency in the area of operations and coordinating the work of others.
• Previous working experience with NGOs or international organizations,is an added advantage.
Skills
• Knowledge of Canadian, European and US IOM resettlement proceduresis an advantage.
• Required IOM functional competencies: effective communicator, successfulnegotiator, creative and analytical thinker, active learner, team player, and cross-culturalfacilitator.
• Accuracy in handling and reporting data, with attention to processesand detail.
• Mature individual and able to work on overtime, when requested andindependently.
• Strong computer skills - Word, Excel and Internet; past experiencewith Movement Operations-related databases and systems (including iGATOR, MiMOSA,SAR and Amadeus) is a distinct advantage.
Languages
IOM’s official languages are English, French, and Spanish.
For this position, fluency in English is required (oral and written).Working knowledge of French is an advantage.
Proficiency of language(s) required will be specifically evaluatedduring the selection process, which may include written and/or oral assessments.
Notes
1 Accredited Universities are the ones listed in the UNESCO WorldHigher Education Database (https://whed.net/home.php).
Required Competencies:
Values - all IOM staffmembers must abide by and demonstrate these five values:
• Inclusion and respect fordiversity: Respects and promotes individual and cultural differences. Encouragesdiversity and inclusion.
• Integrity and transparency:Maintains high ethical standards and acts in a manner consistent with organizationalprinciples/rules and standards of conduct.
• Professionalism: Demonstratesability to work in a composed, competent and committed manner and exercises carefuljudgment in meeting day-to-day challenges.
• Courage: Demonstrateswillingness to take a stand on issues of importance.
• Empathy: Shows compassionfor others, makes people feel safe, respected and fairly treated.
Core Competencies –behavioural indicators level 2
• Teamwork: Develops andpromotes effective collaboration within and across units to achieve shared goalsand optimize results.
• Delivering results: Producesand delivers quality results in a service-oriented and timely manner. Is actionoriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge:Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takesownership for achieving the Organization’s priorities and assumes responsibilityfor own actions and delegated work.
• Communication: Encouragesand contributes to clear and open communication. Explains complex matters in aninformative, inspiring and motivational way.
Managerial Competencies– behavioural indicators level 2
• Leadership: Providesa clear sense of direction, leads by example and demonstrates the ability to carryout the Organization’s vision. Assists others to realize and develop their leadershipand professional potential.
• Empowering others: Createsan enabling environment where staff can contribute their best and develop theirpotential.
• Building Trust: Promotesshared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision:Works strategically to realize the Organization’s goals and communicates a clearstrategic direction.
• Humility: Leads with humilityand shows openness to acknowledging own shortcomings.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required tobe mobile.
Any offer made to the candidate in relation to this vacancy noticeis subject to funding confirmation.
This selection process may be used to staff similar positionsin various duty stations. Recommended candidates endorsed by the Appointments andPostings Board will remain eligible to be appointed in a similar position for aperiod of 24 months.
The list of NMS countries above includes all IOM MemberStates which are non-represented in the Professional Category of staff members.For this staff category, candidates who are nationals of the duty station’s countrycannot be considered eligible.
Appointment will be subject to certification that thecandidate is medically fit for appointment, accreditation, any residency orvisa requirements, and security clearances. Subject to certain exemptions, vaccinationagainst COVID-19 will in principle be required for individuals hired on or after15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland onthe respective closing date. No late applicationswill be accepted.
How to apply:
Interested candidates are invited to submit theirapplications via PRISM, IOM e-Recruitment system, by 13 August 2023 at thelatest, referring to this advertisem*nt.
IOM only accepts duly completed applications submitted throughthe IOM e-Recruitment system. The online tool also allows candidates to track thestatus of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 31.07.2023 to 13.08.2023
No Fees:
IOM does not charge a fee at any stage of its recruitmentprocess (application, interview, processing, training or other fee). IOM does notrequest any information related to bank accounts.
